Benefits of Keeping an Evening Journal

One of the best ways of becoming better at something is to simply do it and reflect on it afterwards, to iteratively become better for every attempt. This is true for everything from software development, meditation and even developing yourself. To become better at reflecting on my day, I started asking myself a couple of questions each night, as part of my evening ritual before going to sleep. Continue reading

OmniFocus Workflow Q&A

One of the cornerstones of Getting Things Done is getting anything on your mind down to a trusted system. While this may sound simple in theory, how to actually handle different scenarios can be quite tricky.

Following the post on The 2016 OmniFocus Setup and Workflow, where I wrote about my GTD setup in OmniFocus as it looked roughly a year ago, I received some questions on how to take advantage of the workflow for certain scenarios. A Reddit user summed up these questions well in a comment, where the person was unsure how to handle the specific scenarios. I would like to answer a couple of them here. Continue reading

Working with OmniFocus

Joe Buhlig has, with his vast experience in using OmniFocus, put together a comprehensive and complete set of guides for getting the most value out of OmniFocus and GTD in a series of well-produced videos in a course called Working with OmniFocus. Everything from the basic setup to explaining an advanced workflow is thoroughly covered in an easily digestible video format.

Using Joe’s system and his down-to-earth way of describing his setup and workflow, these guides provide a solid foundation from which to build your very own productivity setup in OmniFocus. It’s a solid investment for becoming a master of productivity and efficiency, and it will take your life to the next level.

Check out Working with OmniFocus.

Airmail – the email powerhouse

Airmail is an email powerhouse with a serious set of features to accommodate every possible way of working with email. It is available for both the Mac as well as the iPhone and iPad, which means that you will get a unified experience regardless which platform you use. Continue reading

The 2016 OmniFocus Setup and Workflow

I have written countless posts on OmniFocus and the Getting Things Done methodology, but this is the very first time I have gathered my entire workflow and setup into a single piece. Since my GTD setup is an ever evolving organism, this can only be seen as snapshot in time for when this article is written, and the real changes will be visible when I write the 2017 edition of this very post and highlight the differences. Continue reading

Referencing external tasks in OmniFocus

Getting Things Done provides an excellent framework for managing all aspects of your life. What could easily happen in a professional work environment though, is that there is already an existing tool in place to keep track of tasks for the entire team, be it Trello, Pivotal Tracker or some other collaboration tool. While it is certainly possible to keep track of some tasks in separate systems, there will usually be an uncertainty in what goes where and if everything has been captured and taken care of appropriately. The worst thing that could happen, and usually does, is that you lose trust in the system and things fall through the cracks because you missed to check one system.

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A modern approach to contexts and perspectives in OmniFocus

Ever since the book Getting Things Done was released and the notion of separating actions in projects into contexts was first introduced, people have been trying to customize, and improve the effectiveness of their definition ever since. Being an OmniFocus user for quite a while, I naturally started out with the classic contexts that David Allen himself outlined in the book, such as “at office” and “at computer”. Times have however changed considerably since the beginning of 2000 when the book was first published, and certain context stopped making sense as the years went by.

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OmniFocus 2 beta – initial impressions

I have been fortunate enough to have been given the opportunity to try out the new OmniFocus 2 beta which was released a few days ago. I have been using it intimately since the release, and it has of course given me some impressions as to where the software is going in terms of functionality and appearance.

The initial impressions have been mostly positive with a clean user interface and finally a persistent inspector on the right side, which can be hidden with the click of a button. What I would have liked to see was an even more prominent notes view like in The Hit List, where one can expand an action to take the entire space of the application, providing a large notes field while still retaining the additional action metadata in view.

One of the initial thoughts I had when opening the new OmniFocus was the exact same though I had when opening iCal in Mavericks for the first time. While being beautiful, clean and well laid out, the interface has become overly flat and gray. I do like the subtle color distinctions separating projects, contexts and perspectives though, and the uncrowded list view.

It is easy to see that the developers used OmniFocus for iPhone as an inspiration when designing the new user interface, with the prominent new forecast view and the concept of starring perspectives.

While the user interface has been given a substantial rework, it is easy to tell that the underlying foundation still remains the same – which is usually a good thing. There are really no surprises in terms of functionality, except for the Forecast view which has been available in the iOS versions of OmniFocus for some time now.

I do like where The Omni Group are taking OmniFocus, bringing together the family of iOS apps with the desktop version. Having the Forecast view readily at hand will make the product easier to approach for anyone without having to deal with creating custom perspectives to access the same functionality.