OmniFocus Workflow Q&A

One of the cornerstones of Getting Things Done is getting anything on your mind down to a trusted system. While this may sound simple in theory, how to actually handle different scenarios can be quite tricky.

Following the post on The 2016 OmniFocus Setup and Workflow, where I wrote about my GTD setup in OmniFocus as it looked roughly a year ago, I received some questions on how to take advantage of the workflow for certain scenarios. A Reddit user summed up these questions well in a comment, where the person was unsure how to handle the specific scenarios. I would like to answer a couple of them here. Continue reading

Working with OmniFocus

Joe Buhlig has, with his vast experience in using OmniFocus, put together a comprehensive and complete set of guides for getting the most value out of OmniFocus and GTD in a series of well-produced videos in a course called Working with OmniFocus. Everything from the basic setup to explaining an advanced workflow is thoroughly covered in an easily digestible video format.

Using Joe’s system and his down-to-earth way of describing his setup and workflow, these guides provide a solid foundation from which to build your very own productivity setup in OmniFocus. It’s a solid investment for becoming a master of productivity and efficiency, and it will take your life to the next level.

Check out Working with OmniFocus.

The 2016 OmniFocus Setup and Workflow

I have written countless posts on OmniFocus and the Getting Things Done methodology, but this is the very first time I have gathered my entire workflow and setup into a single piece. Since my GTD setup is an ever evolving organism, this can only be seen as snapshot in time for when this article is written, and the real changes will be visible when I write the 2017 edition of this very post and highlight the differences. Continue reading

Referencing external tasks in OmniFocus

Getting Things Done provides an excellent framework for managing all aspects of your life. What could easily happen in a professional work environment though, is that there is already an existing tool in place to keep track of tasks for the entire team, be it Trello, Pivotal Tracker or some other collaboration tool. While it is certainly possible to keep track of some tasks in separate systems, there will usually be an uncertainty in what goes where and if everything has been captured and taken care of appropriately. The worst thing that could happen, and usually does, is that you lose trust in the system and things fall through the cracks because you missed to check one system.

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A modern approach to contexts and perspectives in OmniFocus

Ever since the book Getting Things Done was released and the notion of separating actions in projects into contexts was first introduced, people have been trying to customize, and improve the effectiveness of their definition ever since. Being an OmniFocus user for quite a while, I naturally started out with the classic contexts that David Allen himself outlined in the book, such as “at office” and “at computer”. Times have however changed considerably since the beginning of 2000 when the book was first published, and certain context stopped making sense as the years went by.

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OmniFocus 2 for Mac: Available Now

The time has finally come to unveil the newest incarnation of the productivity powerhouse called OmniFocus. The user interface has been remade from the ground up, getting inspiration from the iOS counterparts, most notably the forecast view.

I’m looking forward to see whether anything has changed from the recent line of betas. I’m in particular looking for a faster perspective change, and a small nitpick regarding the highlighted flag perspective1.


  1. The flagged highlight should in my opinion follow the view options and not highlight the flagged perspective if the flagged actions are not available. 

Inside OmniFocus

Just hours before the official release of OmniFocus 2, The Omni Group launched a new website focusing on OmniFocus and its may workflows. I’m looking forward to reading how people use OmniFocus 2, and what the new version will mean with regards to my own workflow.

I have already written about my initial thoughts of the beta, and it will be interesting to see whether the final version will differ in any way in regards to performance and polish.