in Productivity

Going from Things to Omnifocus

I have been a heavy Things users since the beginning, but there have always been certain features that I have found lacking, such as sub-projects and a distinction between areas of focus.

Omnifocus has had all necessary features since I can remember, so I finally decided to give it a go for real. All active projects and areas from Things have been migrated to Omnifocus, leaving the someday/maybe list for if/when I commit to using Omnifocus for a foreseeable future.

The one thing I will have to live without for a couple of days until I can commit, is buying the iPhone app. That means I will be using Evernote on the iPhone to capture actions and projects on the go.

I am really looking forward to be able to use sub-projects and see if that increases my productivity and peace of mind about large projects. Perspectives are also something I look forward too, since that means being able to focus on just work or personal, even though there are deadlines arising in both places. In Things, everything is meshed together and it is practically impossible to completely separate all focus areas. There is an option to disable an area of focus, but that is a too inconvenient workaround.



  1. Actually it is simpler in Things to focus on anything (area, importance, …) by using the flexible and hierarchical tag system. I miss this in OF where you can only use built-in organization systems.

    But on the other hand Things has no useful way to compensate for the missing subtasks, and this is very important.

    • I think that contexts, bundled together with perspectives, effectively replaces the need for tags. Everyone have their own way of working I guess, so that will not work for all workflows.

      I find the only time I use subtasks is when creating a sequential project within a parallell one, so that unavailable tasks are hidden until they can be worked on. If Things could implement task dependencies and a matured tag filter bar, it will be a killer. I love the way Things handle recurring events for example!