I recently gave a talk about the natural planning model, which is part of Getting Things Done. Here are the notes and the slides.
- grab pen and paper to follow along in the examples
- going to talk about something that has helped me a lot, useful for everyone => NPM
- provides clear head space => think creatively => fully engage with what you are doing => right thing
- used by CEOs of F500, devs, students/teachers, sales people, stay-at-home moms, children
- Q to ask yourself: do you always wait last minute before engaging in project? => useful approach
- test drive: think about something big that’s coming towards you
- a big speech, a new project, an event, hiring someone to fix your kitchen, project trouble finishing
- WRITE: think about what most has your attention and write that down
- brain not good remember car keys, keep track >4 things
- does well: planning – planning machine
- how to get here
- what to wear
- where to sit
- brain: master planner => planning since 6 months old
- when you wanted something you didn’t have
- follow example going forward: dinner with clients to discuss a new business deal
- Purpose: reason why exist? why worth doing?
- example: in this particular case not about satisfy hunger, socialize, celebrate – but grow your business
- WRITE: take a moment to write a purpose for your project
- Vision: go to end, ideal scenario – wildly successful outcome be?
- example: signed business deal
- WRITE: take a moment describe what success looks like
- Ideas: when destination != current reality => brain generate potential useful ideas – random order, no sequence
- example: what time should we go? is it open? when is client available? book table? alleriges?
- WRITE: take a moment to write what comes into your mind regarding project
- Structure: brain structure into prios, sequences, etc automatically
- WRITE: highlight 1-2 top important things written down
- Next action: very next thing move project forward? send email? make call? research web?
- “setting meeting with client” not specific
- example: Call restaurant X, see if open, make reservation
- WRITE: take moment to write a next action
- why do this?
- natural model but is this how you
- launched your product?
- planned this offsite?
- planned last marketing campaign?
- Problem: natural model not necessarily the normal way
- only next actions => busy going from one thing to the next => burned out => that doesn’t work (5)
- start spreadsheets, reports => find fixes => that doesn’t work (4)
- manager gather team: “Who’s got a good idea?” => don’t know end goal! => that doesn’t work (3)
- bring in outside help – consultants! => ask “what are you trying to do here?” (2)
- back to square one (1)
- not a matter of doing natural planning, it’s when, and to what cost
natural planning model is part of the Getting Things Done methodology by David Allen