One of the best ways of becoming better at something is to simply do it and reflect on it afterwards, to iteratively become better for every attempt. This is true for everything from software development, meditation and even developing yourself. To become better at reflecting on my day, I started asking myself a couple of questions each night, as part of my evening ritual before going to sleep. Continue reading
One of the cornerstones of Getting Things Done is getting anything on your mind down to a trusted system. While this may sound simple in theory, how to actually handle different scenarios can be quite tricky.
Following the post on The 2016 OmniFocus Setup and Workflow, where I wrote about my GTD setup in OmniFocus as it looked roughly a year ago, I received some questions on how to take advantage of the workflow for certain scenarios. A Reddit user summed up these questions well in a comment, where the person was unsure how to handle the specific scenarios. I would like to answer a couple of them here. Continue reading
Airmail is an email powerhouse with a serious set of features to accommodate every possible way of working with email. It is available for both the Mac as well as the iPhone and iPad, which means that you will get a unified experience regardless which platform you use. Continue reading
After having tried nearly all email apps under the sun and never feeling properly satisfied with the functionality, I have naturally become a bit frustrated by the lack of options. There must surely be an email app available which fulfills my need of making sure that nothing slips between the cracks while waiting for responses. Continue reading
My post on perspectives in OmniFocus has been published on Inside OmniFocus! Go ahead and read Getting Organized Using Perspectives.
I recently gave a talk about the natural planning model, which is part of Getting Things Done. Here are the notes and the slides. Continue reading
Andrew Merle writes about how to make sure that your projects are progressing, instead of just focusing on the urgent but not so important tasks.
I stopped checking my email first thing in the morning several years ago after reading Tim Ferriss’ The 4-Hour Workweek. He said that one simple change would be a life-changer, and it has been for me.
The reason why it works is because it enables proactive work first, reactive work second.
Even when we have clear top priorities for the day, checking email first thing can easily derail those plans by compelling us to react and respond to other people’s “urgent” needs. And before you know it, the day has been totally eaten up, and our energy drained, before we can get started on our own projects.
This made me think about the daily review in GTD, and that instead of doing it first thing in the morning, do it by the end of the day instead. By then, you usually know what to focus on during the next day, and deciding there and then removes the friction of getting started early the next day.
Getting Things Done provides an excellent framework for managing all aspects of your life. What could easily happen in a professional work environment though, is that there is already an existing tool in place to keep track of tasks for the entire team, be it Trello, Pivotal Tracker or some other collaboration tool. While it is certainly possible to keep track of some tasks in separate systems, there will usually be an uncertainty in what goes where and if everything has been captured and taken care of appropriately. The worst thing that could happen, and usually does, is that you lose trust in the system and things fall through the cracks because you missed to check one system.
One of the most prominent apps when thinking about productivity is without a doubt the green note-taking app with the friendly elephant called Evernote. There are apps available for virtually every platform and device imaginable, and it will sync virtually anything from photos to large files. There is one area where Evernote currently is lacking though — the actual note-taking and organizing notes into notebooks and the user experience to make that happen. The recently released app called Alternote has set out to change all that.
David Allen recently held a TEDx presentation in Amsterdam on the Natural Planning Model1 called Getting in control and creating space, and why it has such a big impact in getting projects going and actually finished. If you are responsible for planning projects in any way, I strongly recommend you to watch this introduction.
The Natural Planning Model is part of the Getting Things Done framework. ↩